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University-Managed Classrooms Information and Policies

Room Access

University-Managed classrooms will be unlocked for scheduled events.

Furniture Inventory

  1. The maximum capacity of University-Managed classrooms varies from 10 people to 350 people. A listing of University-Managed classrooms with capacities and amenities can be obtained at http://www.artsci.wustl.edu/~teachcen/WUTC/Classroom/classroomdirectory.html.

Housekeeping Services

  1. Clients providing food or beverages and/or attendance of more than 50 people are required to use Housekeeping for set up, tear down and post event cleaning. Clients are responsible for all Housekeeping charges.
  2. Please present Housekeeping with a purchase order number for billing purposes no later than one week prior to the event. Housekeeping will invoice clients directly for services rendered. For payment information, contact Housekeeping.

Room Setup

  1. Clients are allowed to move furniture except for podiums and desks in Lab Sciences 300, Brown 100 and Wilson 214 (see below for details). However, furniture must be returned to the standard set at the end of the reservation period or charges and other penalties may apply. A diagram of the standard set is posted an interior wall of each pooled classroom.
  2. Clients may choose to have Housekeeping set the furniture. Groups are responsible for all charges for setup and teardown
  3. The desk and podium in Lab Sciences and Brown 100 may only be moved by an approved vendor. Clients should contact Event Services at least two weeks prior to the event to make these arrangements. Please note that charges will apply for this work.
  4. The desk in Wilson 214 may NOT be moved.

Catering/Food and Beverages

  1. Clients and/or their caterers must adhere to these polices and procedures.
  2. Additional tables for catering needs should be ordered through the client's caterer. All rental furniture must be removed prior to the end of the reservation period.
  3. Table skirting may only be affixed to the tables with skirting clips or non-residue tape. No staples may be used to affix skirting to tables.
  4. Clients and/or their caterers must completely remove leftover food, beverages and equipment at the end of the reservation period. Leftover food, beverages, ice, etc. may not be disposed of in trash cans. All left over items will be disposed of by Event Services, and clients will be responsible for additional disposal charges. .
  5. Clients and/or their caterers must clean up spills on furniture, walls, floors, etc.
  6. Please note kegs of beer are not allowed. Clients must comply with all University Policies relating to alcohol.

Audio-Visual

  1. Any equipment that resides in the classroom is available for use. A list of available equipment in each classroom can be found at http://www.artsci.wustl.edu/~teachcen/WUTC/Classroom/classroomdirectory.html .
  2. Keys for AV cabinets may be obtained from Event Services.
  3. A limited inventory of additional equipment may be rented through Media Services. A list of available equipment and order form can be found at http://mediaservices.wustl.edu . For equipment not listed, please contact Media Services at (314) 935-6135. Media Services is located at 302 Mallinckrodt Center.
  4. All AV systems must be turned off after at the conclusion of the event. All AV cabinets, closets and projection booths must be locked at the conclusion of the event.
  5. The equipment in the room is designed to be self-service. For additional training, contact Media Services. Training is by appointment only and technician charges will apply.
  6. On-site AV support can be contracted through Media Services and must be scheduled at least five (5) business days prior to event. Technician charges will apply.

Undergraduate Students and Student groups

When planning the event, undergraduate students and student groups are responsible to review the guidelines and checklists generated by the Office of Student Activities. Please go to http://www.getinvolved.wustl.edu/policies.

Fraternities and Sororities

If it is a Greek event, please review guidelines and checklists at http://www.glo.wustl.edu /members/policies/ .

Graduate Student Groups

To review policies and procedures pertaining to alcohol service for graduate students groups, please go to http://www.prograds.wustl.edu /alcoholservice.html.

For assistance in planning events for University-wide graduate student groups please contact Elaine Berland, Associate Dean Graduate School of Arts and Sciences at berland@wustl.edu or (314) 935-7355.

School specific graduate student groups should contact the Dean's office within their school for more information.

Additional Policies

  1. Smoking is not allowed.
  2. Clients must adhere to all University policies.
  3. Clients will be held responsible for any damages related to their event.
  4. Events must not interfere with patrons or other events within Mallinckrodt Center.
  5. Nothing may be affixed to any wall, wood or painted surface.
  6. Only assist animals are allowed.
  7. Open flames such as candles are not allowed. An Event Coordinator can provide other options.
  8. All rehearsals and performances that require tape on the carpet must use non-residue tape which is available in the Event Services Office, 304 Mallinckrodt Center. All tape must be removed immediately after each reservation period. No tape may be left on the floor overnight.
  9. Event Services reserves the right to prohibit clients, attendees, caterers and other contractors from booking or servicing Lambert Lounge if stated policies and procedures are violated.