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• 314.935.5234 p
  314.935.4094 f
  events@wustl.edu

Holmes Lounge Information and Policies

Event Management

1. Clients must submit their room setup requirements in writing to Event Services at least two weeks prior to event date via e-mail, fax or by using the Room Setup Form. Please see the Event Service Reservation Policies for more information.
2. Event Services will generate Event Information Sheets for each event and will act as liaison between client and all service providers.
3. Holmes Lounge reservations are subject to a rental fee. Please see the Rental Rate Sheet for more information.

Service Providers

1. Clients are required to use Bon Appetit, the University's dining service for all catering services. Please contact Catering at wucatering@cafebonappetit.com or (314) 935-5054 at least two weeks prior to your event date.
2. Clients are required to use Aramark, the University's housekeeping service for all setup, cleaning and teardown of this space. Please present Housekeeping with a purchase order number for billing purposes no later than one week prior to the event. Housekeeping will invoice clients directly for services rendered. For payment information, contact Housekeeping.

Room Availability and Access

1. Holmes Lounge is used as a dining area Monday through Friday and may be reserved after 5:00 p.m. on these days. Housekeeping requires a minimum of two (2) hours for cleanup and setup (3:00 p.m. - 5:00 p.m., Monday - Friday).
2. On weekends, Holmes Lounge may be reserved between the hours of 8:00 a.m. and 11:00 p.m.
3. Holmes Lounge will automatically unlock at the beginning of the reservation period and lock immediately after the conclusion of the reservation period.

Furnishings and Equipment

1. An Event Coordinator will work with the client to determine the rental furniture needed for your event. The client is responsible for all costs associated with rental furnishings and equipment.
2. Event Services or Bon Appetit will coordinate the rental of any additional furnishings and/or equipment.
3. Other equipment available for use by clients includes a standing podium, 12, 6-foot x 30-inch Mity Lite tables, three portable folding walls and a baby grand piano.
4. Use of the piano must be requested through the Music Department . Please contact Kate Harden at 935-8272 or kharden@artsci.wustl.edu.
5. There is a gas fireplace on the west wall of the Lounge. The proctor or Housekeeping personnel operates the fireplace.
6. The Lounge is equipped with a sound system. A wireless podium microphone, wireless lavaliere microphone, wireless hand-held microphone, compact disc player and cassette player are available for use and are operated by the proctor or Housekeeping personnel.
7. Plants may not be moved within the Lounge.

Rental Furnishings and Equipment

1. Please contact an Event Coordinator to review rental equipment and furnishing needs.
2. All rental furniture must have protective coverings on legs to prevent floor damage.
3. All rental furniture and equipment must be removed from the Lounge by the end of the reservation period. Delivery or pickup of rental equipment exceeding reservation period must be approved in advance by Event Services.
4. Equipment, paper materials, food, beverages or other items may not be stored past the reservation period. Any leftover items will be disposed of by Event Services, and clients will be responsible for additional disposal charges.

Undergraduate Students and Student groups

When planning the event, undergraduate students and student groups are responsible to review the guidelines and checklists generated by the Office of Student Activities. Please go to http://www.getinvolved.wustl.edu/policies.

Fraternities and Sororities

If it is a Greek event, please review guidelines and checklists at http://www.glo.wustl.edu /members/policies.

Graduate Student Groups

For assistance in planning events for University-wide graduate student groups please contact Elaine Berland, Associate Dean Graduate School of Arts and Sciences at berland@wustl.edu or (314) 935-7355.

School specific graduate student groups should contact the Dean's office within their school for more information.

Additional Policies

1. Smoking is not allowed.
2. Clients must adhere to all University policies and procedures.
3. Clients will be held responsible for any damages related to their event.
4. Events must not interfere with patrons or other events within Ridgley Hall.
5. Nothing may be affixed to any wall, wood or painted surface.
6. Only assist animals are allowed.
7. Open flames such as candles are not allowed. An Event Coordinator can provide other options.
8. All rehearsals and performances that require tape on the floor must use non-residue tape, which is available in the Event Services Office, 304 Mallinckrodt Center. All tape must be removed immediately after each reservation period. No tape may be left on the floor overnight.
9. Event Services reserves the right to prohibit clients, attendees, and other contractors from booking or servicing the reserved space if stated policies and procedures are violated.
10. Alcohol must be served by Catering. Please note that kegs of beer are not allowed. Client must comply with all University policies relating to alcohol.