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• 314.935.5234 p
  314.935.4094 f
  events@wustl.edu

Women's Building Formal Lounge (WBFL) Information and Policies

Event Management

1. Clients must submit their room setup requirements in writing to Event Services at least two weeks prior to event date via e-mail, fax or by using the Room Setup Form. Please see the Event Service Reservation Policies for more information.
2. Event Services will generate Event Information Sheets for each event and will act as liaison between client and all service providers.
3. The Women's Building Formal Lounge reservations are subject to a rental fee. Please see the Rental Rate Sheet for more information.

Service Providers

1. Clients are required to use Bon Appetit, the University's exclusive dining service for all catering services. Please contact Catering at wucatering@cafebonappetit.com or (314) 935-5054 at least two weeks prior to your event date.
2. Clients are required to use the University's housekeeping service for all setup, cleaning and teardown of this space. Please present Housekeeping with a purchase order number for billing purposes no later than one week prior to the event. Housekeeping will invoice clients directly for services rendered. For payment information, contact Housekeeping.

Furnishings and Equipment

The Women's Building Formal Lounge is comprised of four rooms which are the Formal Lounge, Large Conference Room, Small Conference Room and Kitchen.

1. Formal Lounge
   • A) The Formal Lounge is furnished with several groupings of club chairs and coffee tables on each of the three area rugs. This furniture is not stackable and may not be removed from the room. Only Housekeeping may move this furniture. The area rugs may not be moved.
   • B) There are 16, 6-foot x 3-foot folding tables, 100 stacking chairs, and one standing podium available for use. Housekeeping must set this furniture.
   • C) The Formal Lounge is equipped with a sound system. A wireless podium microphone, a wireless lapel microphone, compact disc player and cassette player are available for use and are preset by Housekeeping. There is also a built in screen above the fireplace.
2. Large Conference Room
   • A) The Large Conference Room is furnished with a conference table with 20 padded chairs and two smaller tables. This furniture is not stackable and may not be moved.
3. Small Conference Room
   • A) The Small Conference Room is furnished with a conference table for 12 people with 12 padded chairs and other club chairs and small tables. This furniture is not stackable and may not be moved.
4. Kitchen
   • A) This room is used exclusively by Catering.

Undergraduate Students and Student Groups

When planning the event, undergraduate students and student groups are responsible to review the guidelines and checklists generated by the Office of Student Activities. Please go to http://www.getinvolved.wustl.edu/policies.

Fraternities and Sororities

If it is a Greek event, please review guidelines and checklists at http://www.glo.wustl.edu /members/policies.

Graduate Student Groups

For assistance in planning events for University-wide graduate student groups please contact Elaine Berland, Associate Dean Graduate School of Arts and Sciences at berland@wustl.edu or (314) 935-7355.

School specific graduate student groups should contact the Dean's office within their school for more information.

Additional Policies

1.  Rental furniture and staging is not allowed.
2. Equipment, paper materials, food, beverages or other items may not be stored past the reservation period. Any leftover items will be disposed of by Event Services, and clients will be responsible for additional disposal charges.
3. Clients will be held responsible for any damages related to their event.
4. Smoking is not allowed.
5. Clients must adhere to all University policies and procedures.
6. Events must not interfere with patrons or other events within the Women's Building.
7. Nothing may be affixed to any wall, wood or painted surface.
8. Only assist animals are allowed.
9. Open flames such as candles are not allowed. An Event Coordinator can provide other options.
10. All rehearsals and performances that require tape on the floor must use non-residue tape, which is available in the Event Services Office, 304 Mallinckrodt Center. All tape must be removed immediately after each reservation period. No tape may be left on the floor overnight.
11. Event Services reserves the right to prohibit clients, attendees, and other contractors from booking or servicing the reserved space if the stated policies and procedures are violated.
12. Alcohol must be served by Catering. Please note that kegs of beer are not allowed. Client must comply with all University policies relating to alcohol.

Room Access

The Women's Building Formal Lounge will automatically unlock at the beginning of the reservation period and lock immediately after the conclusion of the reservation period.