Reservation policies
1) Most space requests may be made using our online request forms. All other space requests must be received in writing via the Space Request Form available at the Event Services Office, 304 Mallinckrodt Center, or via e-mail sent to events@wustl.edu.
Please include the following information in the e-mail requests:
A) Sponsoring group
B) Contact name, address, phone and e-mail address
C) Name of event
D) Date(s) of events
E) Setup, event and teardown times
F) Estimated attendance
G) Admission charge
H) Will alcohol be served?
I) Will food be served?
2) In order to receive proper event service, events must be booked at least two weeks prior to event date. Because of the high number of requests for University events, no personal events may be booked in spaces.
3) Requests will be processed in the order received. Event Services requires 2-3 working days to process space requests.
4) Reservation times must include setup, event and teardown times for Housekeeping, caterers, audio visual companies and any other service providers.
5) Reservations should not be considered final until a reservation confirmation is received via e-mail.
6) Event Services reserves the right to deem whether an event is an appropriate use of the reserved space. From time to time, it may be necessary to move an event from the reserved space to another location.